Qudos System 3 - The ultimate solution for compliance and risk management

Environmental, Quality, and OHS management in one integrated solution. Faster. Better. Smarter.

Effective compliance and risk management is now recognised as being critical to the survival and success of both public and private-sector organisations. Many high profile events of recent years have illustrated the consequences to organisations that fail to do so.

Qudos System 3 offers the ultimate solution for compliance and risk management, with an absolutely unrivalled combination of functionality, technology, and system development tools - helping to integrate your Environmental, Quality, OHS and other compliance activities, for one or more sites!

Integration

Qudos System 3 has the flexibility to help your organisation address diverse compliance / risk management requirements. For example:

AS/NZS 4801 / OHSAS 18001 Occupational Health & Safety

ISO 14001 Environment

ISO 9001 Quality

ISO 27001 Information Security

AS/NZS 4360 Risk Management

ISO 22000 / HACCP Food Safety

Industry Accreditation

Legislative / regulatory

Your system may be configured to address just one compliance issues, or any combination of issues in one integrated management system. By the same concept, Qudos System 3 may be used for just one single site, or for a wider system used across multiple sites - with no geographical limits.

Extensive Functionality

The concept of integration extends further. Qudos System 3 enables a wider than ever range of tasks to be addressed in a cohesive manner - using the one powerful application.

Independent research has also confirmed that Qudos System 3 with its complimentary Safety Manager and Quality Manager toolkits offers probably the worlds' most comprehensive solution to effectively and efficiently perform critical tasks associated with good business practice, and compliance and risk management in particular. For example:

Tools to help you understand requirements for a management system, and conduct System planning
Planning Objectives at corporate, departmental, or team level
Hundreds of Sample Documents - such as Policies, Procedures, and Forms - ready for instant use or easy customising in their native formats (such as Word and Excel) to help you start system documentation quickly
Document management - including facilities for document issue, identification, auto-scheduling of reviews, revisions, and auto-archiving. The Guest account provides an unrestricted number of people with access to view and print documents via a Master Document List with advanced search and filter capabilities
Issues management - reporting of suggestions, complaints, nonconformances, incidents, accidents, and injuries - all with automated email notifications
Planning and recording of Iimprovement / Corrective / Preventive action
Scheduling and recording of Internal Audits
Scheduling and recording of Meetings such as Management reviews - including many automated features such as default agendas, action-generation and email notification
Recording Training / Skills / Employee development, and analysing data
Risk Assessment
Performance measurement (suppliers assessments / customer surveys etc.)

Secure, reliable data storage

Qudos System 3 uses a robust, industry-leading MS SQL Server database to offer more secure, reliable data storage with the best options for analysis, reporting, and notification - helping you access important information and distribute it where needed in your organisation. This trusted platform will help you turn data into actions and better decisions.

Controlled access is via individual User IDs and encrypted passwords. Your own administrator may enable each users view/edit rights access on a modular basis as best suits your needs.

The Master Document List displays approved documents in their native formats in read-only mode - eliminating the possibility of unauthorised changes to them. Authorised changes are by a controlled Revision process - requiring appropriate security permission and password sign-off.

In major data-entry forms throughout the application - such as Objective, Audit Record, Meeting Record, Risk Assessment, Benchmark Assessment, and Action Forms - the integrity of data is protected by locking with User ID and encrypted password.

Ease of use

For the technically minded, the Qudos System 3 uses leading-edge Microsoft Dotnet technology - fast becoming the industry standard for web-based, enterprise software.

For the rest of us, that means that the user interface is a clean modern look in a familiar Internet Explorer web browser environment. There is no installation necessary on client-side computers - resulting in much less maintenance work for IT personnel, no delays for new users, and multi-site / off-site capability.

To save time and effort, Qudos System 3 automates many tasks for you - such as scheduling document reviews, generating actions from meetings, audits and risk assessments, and generating email notifications.

Comprehensive training resources

Qudos System 3 and its complimentary toolkits are packed with material to help you plan, document, and implement your management system, and train colleagues. Resources include:

An extensive, and context-sensitive Help file
Electronic books on Quality and OHS management
3 PDF User Guides for Administrators, Users, and Guests
Word versions of User Guides for customising to suit your own business rules and configuration options
Flash training presentations on topics such as risk management, internal audits, and continuous improvement
PowerPoint training presentations - ready for easy customising to suit your own business context

To supplement the software, Qudos and its partners can also offer a range of training and consulting services including:

Software user training - typically in half-day or full-day sessions for groups or key individuals
Gap analysis - review of compliance issues, situation analysis, and the path forward
System development services
Certified internal auditor training - Training of one or more people to help you achieve better outcomes from your internal audit programme, and make the most cost-effective use of resources
Long-term provision of contract internal auditing and system management services

Flexible licencing and installation options

As standard, Qudos System 3 is licenced for up to 5 full users, an administrator (effectively another full user), and an unrestricted number of people sharing the Guest account to view/print documents. Any licence size is available in units of 5. Each full user is licenced for full read/edit rights in all modules. Your own administrator may restrict access on a modular basis as best suits your needs. There are no concurrent restrictions - All users may access the software simultaneously. The licenced number of user may simply be increased as required.

The applications' design enables a range of installation options to suit every need:

As a traditional software package - for installation on your own server by your technicians or ours
Hosted for you on our own dedicated server - with a standard software licence
Hosted and leased - with lease periods starting at just 3 months!

The hosted options offers a quick start and no hassles - we do the installation, maintain your software, and automatically apply any updates. We even do off-site backups of your documents and data each business day. Regular copies of these backups are provided on CD/DVD. You require little more than a broadband connection and Internet Explorer! If required, your system may be quickly converted to a self-hosted, full software licence at a later date.

We believe the combination of these advantages offers a most compelling business case for any organisation seeking to manage compliance and risk. That's why we call Qudos System 3 the Ultimate Solution for Compliance and Risk management.

To find out more, follow the links below or click on the button to send us an enquiry.