Qudos Management Pty. Ltd.
320 Adelaide Street, Brisbane, QLD 4000
Mail: GPO Box 111, Brisbane, QLD 4001, Australia
Tel: +61 7 3010 9259
Fax: +61 7 3010 9001
Email:

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Introduction
Compliance standards
System planning & documentation
Setting Objectives
Document management
Internal Audits & checks
Nonconformance/Incident reporting
Corrective/Preventive action
Management reviews & meetings
Training / employee development
Risk Management
Performance measurement
System requirements
Hosting and Leasing options

Auditing and checking your system

The Problems...

All management systems need to be audited regularly to ensure that planned arrangements are working well in practice - and a programme of internal audits is required by all management standards.

Unfortunately, the audit process can be inefficient and ineffective. Some typical complaints include:

"We record our audits on word-processed documents but these are not easily searched - so a great deal of the knowledge gained during the audit is effectively wasted"

"Our audit records aren't well integrated with other records - such as action plans to deal with issues raised during the audit"

"Our audit schedule is in a spreadsheet, audit records are in Word documents, and CARs or improvement requests are in yet more separate documents. The whole thing takes a lot of administration work to manage"

An organisation needs to train its auditors, and schedule the audits. An effective and efficient system need to be in place for creating and logging audit reports, and ensuring that prompt action is taken by the responsible people.

The Solution...

Qudos 3 to the rescue! with its dedicated Audits module for scheduling, planning and recording any kind of internal audit. It offers the ultimate flexibility for reviewing documents, or auditing business processes, contracts or events. Individual audits may be linked to flow charts, procedures or other documents.

The Audit Record is a stylish form with tabbed sections for a virtually unlimited checklist, plus summary and follow-up screens. The summary and each individual checklist item may be used to generate up to 100 separately tracked action plans. An automatic and permanent two-way link is created between the Action Form and the source Audit Record. A truly powerful tool for your audit process to help fix problems and drive improvement.

In the Audit Schedule, previous audit history may be quickly researched, and individual audits (complete with approved checklists and arrangements) may be replicated on one or more occasions at selected time intervals.

A Sample Procedure for internal audits is included. This may be customized to suit.

The new "Internal Audits" Training Presentation explains the internal audit process, and offers useful tips on audit techniques and protocols.

To help you get even more benefits from your management system, Qudos also offers Internal auditor training at regular public sessions at our own training facilities, or private sessions for groups of up to 16. For further details, click on the link above, or contact us.